Public Records Request
To submit your application by mail, please click on the downloadable form button below and mail completed form to:
Town of Circle, PO Box 140, Circle, MT 59215
Town of Circle Request for Public Records
As custodians of public information, the Town of Circle recognizes the public’s right of access to public records. Please read the information pertaining to the Town’s procedure for providing requested information.
The Town of Circle will provide an effective and timely response to requests for public records under §2-6-1006, MCA. The Town will make every effort to provide assistance and prompt, accurate and courteous service in a timely manner. Please note that some requests may take longer to accomplish depending on file storage location and staff availability. This may include requests requiring significant time researching across numerous departments, old and archived records, voluminous records, etc.
All records requests are to be directed to the Town Clerk, who will provide the Town’s response. This request form may be obtained from Town Hall or by email request. Once received, it will be routed to the proper department for processing. The department will provide the Clerk with the requested information, and the amount of time involved researching the request. The Clerk will be responsible for communicating the status of the request, and any amount due for copies and/or research time, to the requestor.
Upon receipt of any monies due, the requested information/documentation will be provided to the requestor. Requests for information that is protected or prohibited from public release by law may be denied and the requestor contacted and informed of this. Public documents containing exempt information may be released after redaction. Requests pertaining to matters implicating privacy interest will be reviewed by the Town Council before any release of information.
Please complete the request for public records form. A title or reasonable description of the requested information is required for all information not readily available or dependent upon staff availability if the request cannot be fulfilled immediately.
All fees and charges will be reviewed and set by resolution of the Town Council annually.
FEES:
COPIES
Set by Resolution 07-12-23-03 $.50/page
Cost to mail information $1.00/page plus required postage
Electronic data (email, etc.) $.05/page transmitted
STAFF TIME
Per hour charge $60.00
Minimum charge 30 minutes $30.00
Professional Staff (planner, attorney, engineer, etc.) Cost incurred by Town of Circle
Public Records Request Electronic Form